Necessary Documents To Accompany Submissions:

  1. a) TS Form 2 (Primary School) –        Original

(b) TS form 1 (Secondary School)                                        –        Original

(c) Professional and Academic Qualifications                      –        Certified

Copies

(d) Annual Performance Appraisal (APAS) Form                  –        Original

(e) Standards Monitoring Report                                         –        Photocopy

(f)  Recommendation for Confirmation (TS Form 8)             –        Original

(g) Letter of Appointment (TS Form 3)                                 –        Original

(h) Letter of Appointment from TSC (for those employed

2017 and after)

(i)  Accounts Form No. 81 (Arrival Advice and Payment of

Salary)                                                                           –        Original

(j)  ZP Form 83 A. (Finger Print Report)                               –        Photocopy

(k)  CSB 31 (Form of Medical Examination)                        –        Original

(l)   CS Form 26 (Vital Statistics)                                         –        Original

(m) CSB form 25 (acknowledgement of liability for loss or damage

of Officer’s Personal effects                                           –        Original

(n) National Registration Card (NRC)                                  –        Certified

Copy

(o) Recommendation from District Education Board

Secretary, Provincial Education Officer and Permanent Secretary

(p) Teaching Council of Zambia Registration Certificate

TS Form 9

  • Accounts form No. 81
  • Academic and Professional Qualification
  • Results Transcript (For HOD as proof of subject area)
  • Recommendation from District Education Board Secretary,

Provincial Education Officer and Permanent Secretary

  • Prof of availability of a Vacancy where applicable
  • APAS (Duly signed)
  • Acting appointment letter directed by the Teaching Service Commission for Promotion cases.
  • Other documents from part 1 exclusive of those cited in part 2 to be available on the officers personal files
  • Past Record (for retired Teachers)
  • Work permit for non-zambians
  • Professional and Academic Qualifications
  • Recommendation from District Education Board Secretary, Provincial Education Officer and Permanent Secretary
  • Teaching Council of Zambia Registration Certificate
  • Teaching Council of Zambia Practicing Certificate
  • National Registration Card (NRC)           Certified  Copy
  • Other documents from part 1 exclusive of those cited in part 3 to be available on the officers personal files
  • Initial Appointment on Contract
  • Work permit for non-Zambians
  • APAS
  • Professional and Academic Qualifications
  • Recommendation from District Education Board Secretary, Provincial Education Officer and Permanent Secretary
  • Teaching Council of Zambia Registration Certificate
  • Teaching Council of Zambia Practicing Certificate
  • Letter of application for renewal of contract
  • Other documents from part 1 exclusive of those cited in part 4 to be available on the officers personal files
  • Officers application for unpaid leave
  • TS Form 9
  • Recommendation from District Education Board Secretary, Provincial Education Officer and Permanent Secretary
  • Other documents from part 1 exclusive of those cited in part 5 to be available on the officers personal files
  • TS Form 9
  • TS Form 2
  • TS Form 3
  • Recommendation from District Education Board Secretary, Provincial Education Officer and Permanent Secretary
  • Offer Letter of employment
  • Contract stating the secondment period duly signed
  • Academic and professional Qualifications
  • Other documents from part 1 exclusive of those cited in part 6 to be available on the officers personal files
  • Recommendation from District Education Board Secretary, Provincial Education Officer and Permanent Secretary
  • Initial Authority for secondment
  • Offer Letter of employment
  • Contract stating the secondment period
  • Application for renewal of secondment
  • Other documents from part 1 exclusive of those cited in part 7 to be available on the officers personal files
    • Recommendation from District Education Board Secretary, Provincial Education Officer and Permanent Secretary
    • TS Form 9
    • Letter of offer of Employment
    • Other documents from part 1 exclusive of those cited in part 8 to be available on the officers personal files
  • Recommendation from District Education Board Secretary, Provincial Education Officer and Permanent Secretary
  • TS Form 9
  • Exculpatory Letter
  • Charge Letter from immediate Supervisor which should be in conformity with the nature of the offence
  • Copies of Disciplinary Committee Minutes from the District, Province and Ministry Headquarters (Assuming Items 1 & 2 are on the file)
  • Other documents from part 1 exclusive of those cited in part 9 to be available on the officers personal files
  1. i) On medical grounds
    • Recommendation from District Education Board Secretary, Provincial

Education Officer and Permanent Secretary

  • Recommendation from a medical board signed by Ministry of health’s responsible officer.
  • TS Form 2 or 1
  • TS Form 9
  • Promotion Letter (to current position)
  • Medical Report from the Medical Board
  • Other documents from part 1 exclusive of those cited in part 10 to be available on the officers personal files
  • Early Retirement (at 55 years)
  • Recommendation from District Education Board Secretary, Provincial Education Officer and Permanent Secretary
  • Application for early retirement written 12 months before attaining 55 years
  • TS Form 2 or 1
  • TS Form 9
  • Promotion Letter (where applicable) (Assuming Items 1 & 2 are on the file)
  • Other documents from part 1 exclusive of those cited in part 10 to be available on the officers personal file

(iii) Normal Retirement (at 60 years)

  • Recommendation from District Education Board Secretary, Provincial

Education Officer and Permanent Secretary

  • TS Form 2 or 1
  • TS Form 9
  • Promotion Letter (where applicable
  • Notice of retirement to be issued 3 months prior to the officers’ date

of retirement

  • Other documents from part 1 exclusive of those cited in part 10

        to be available on the officers personal files

  • Late Retirement (at 65 years)
    • Recommendation from District Education Board Secretary, Provincial Education Officer and Permanent Secretary
    • Application for late retirement written 12 months before attaining 60 years
    • TS Form 2 or 1
    • TS Form 9
    • Promotion Letter (where applicable)
    • Other documents from part 1 exclusive of those cited in part 10 to be available on the officers personal files
  • Posthumous Retirement
    • Recommendation from District Education Board Secretary, Provincial Education Officer and Permanent Secretary
    • Medical certificate for cause of death or letter from Headman or The Chief
  • Death Certificate
  • TS Form 1 or 2
  • TS form 9
  • Promotion letter
  • Other documents from part 1 exclusive of those cited in part 10 to be available on the officers personal files